Adding Team Members
If other people in your municipality need access to MuniMins — clerks, administrators, board chairs, recording secretaries — there are two ways they can join your organization.
They sign up on their own. If someone from your municipality goes to munimins.com and signs up with your organization's email domain (for example, you use @anytownusa.gov and so do they), MuniMins sends an access request to your organization. The Owner or an Admin approves or denies the request from the Team page (under Account in the sidebar). Once approved, the new user gets their own login and can access the municipality's boards and minutes.
You create their account. On the Team page, the Owner or an Admin can add a user directly. Enter their name and email address (it must use your organization's email domain), choose their role and which boards they can access. MuniMins emails them an invitation to set up their account. You can instead set a password for them yourself, in which case no invitation email is sent.
Roles
When adding someone, you'll assign them a role:
- Organization Owner — Full access, including the subscription and organization settings. One per organization.
- Organization Admin — Manages boards, rosters and team members day to day. Only the Owner can make someone an Admin.
- Organization Member — Can upload, review, edit and export minutes for the boards they have access to.
- Recorder — Can use the MuniMins Recorder app only, with no access to the website. Available when your organization has the Recorder app add-on.
See Account Management, Roles and Permissions for everything each role can do.
Board access
For Members and Recorders, choose All Boards or pick specific boards. If you don't select any boards, the user can access all of them. See Board-Level Permissions.
Seat limits
MuniMins includes 25 seats. Recorder users don't count toward the limit. The Team page shows how many seats are in use. If you've reached the limit, the Owner can deactivate a user who no longer needs access to free up a seat.
Accepting the invitation
New users receive an invitation email with a link to set their password. The link is valid for 7 days. Until they accept, they show as Pending on the Team page; if the link expires, the Owner can click Resend to send a new one.