The Processing Queue
After you upload a recording, it goes into the Processing Queue. Click Processing Queue in the sidebar to see every upload and its current status. Refresh the page to see the latest status.
Status stages
A new recording moves through these stages:
- Uploading — The file is still being sent to MuniMins. Keep the upload page open until it finishes.
- Queued — Your recording is in line and waiting to start.
- Downloading from Zoom — For Zoom imports, MuniMins is fetching the recording from Zoom.
- Processing Audio — MuniMins is transcribing the recording and separating the speakers.
- Transcribed — The transcript is done and the minutes are next in line.
- Analyzing — MuniMins is finding attendance, motions, votes and discussion items.
- Authoring Minutes — MuniMins is writing the formal minutes.
- Complete — Minutes are ready. Click View Minutes.
- Failed — Something went wrong. Hover over the ⓘ icon next to the status to see the reason.
You may also see:
- Pending Review — A recording from the MuniMins Recorder app is waiting for approval. Owners and Admins see a Review button to set the meeting title and detail level, then approve or reject it. See Processing MuniMins Recorder App Recordings.
- Regeneration Queued and Regenerating Minutes — You asked MuniMins to regenerate an existing set of minutes. Regenerations are listed at the top of the queue. If a regeneration fails, your existing minutes are left unchanged. See Regenerating Minutes.
Queue buttons
- × Cancel — Stops a job that hasn't finished. Cancelling a new upload removes it from the queue. Cancelling a queued regeneration leaves your minutes as they are. A job can't be cancelled once it's complete or while a regeneration is running.
- Clear Failed — Removes all failed items from the list.
- New Minutes — Starts a new upload.
If a recording fails
Common causes are a damaged or unsupported file, a video link that isn't publicly accessible, or a Zoom recording without an audio-only file. Fix the cause and upload the recording again. If it fails a second time, contact support with the board, the meeting date and the time you uploaded it.
Good to know
You don't need to keep the page open. Once the upload finishes, processing happens in the background. You can close MuniMins entirely and come back later — your minutes will be waiting in All Minutes. To get an email when they're done, check Email me when the minutes are ready on the upload form. You can make that your default in the Account section of Settings.
Processing time. Most meetings are done within 10 minutes. Very long meetings or recordings with poor audio quality may take longer.
Multiple uploads. You can upload several recordings at once. They'll queue up and process automatically.
Board access. If your access is limited to certain boards, you'll only see uploads for those boards.