This is the step that turns MuniMins from a concept into something you can actually evaluate. Pick a recent meeting you have a recording for — the more representative of your typical meetings, the better. A boring thirty-minute committee meeting works fine. You don't need a long, dramatic one.
Before you upload
Have one of the following ready:
- An audio or video file — MP3, M4A, WAV, MP4, MOV, or WebM, up to 1 GB
- A public video link to the meeting recording from a supported platform (see URL Supported Platforms)
- A Zoom cloud recording if your municipality uses Zoom and you've connected it in Settings → Integrations
If your file is over 1 GB, try converting it to an audio file first. There is no time limit on meeting processing - 3+ hours is no problem - file size is the only limitation. Reducing file size will also dramatically decrease upload time, so its worth the effort.
Upload
- Click New Minutes in the sidebar.
- Select the board you created in Step 1 from the Board dropdown.
- Enter the meeting date and time. The start time matters — MuniMins uses it to calculate the approximate adjournment time in the generated minutes.
- Choose a detail level:
- Brief — one sentence per agenda item, motions only
- Standard — two to five sentence summaries with key points per topic
- Detailed — expanded narrative, 2x detail compared to standard.
- Upload your file, paste a URL, or select a Zoom recording.
- Click Upload & Process.
What happens next
Your recording enters the Processing Queue. MuniMins transcribes the audio, identifies speakers using voice identification, extracts motions and votes and authors the minutes.
Generally minutes are ready within 10 minutes. You don't need to keep the page open — processing runs in the background. When it's done, the minutes appear under All Minutes in the sidebar.
While you wait, you can:
- Add more boards or members
- Invite a colleague to your organization from Settings → Team
- Leave the page entirely and come back later
Next step
Step 4: Review Minutes & Identify Speakers →