Ultra Detailed is the most thorough detail level in MuniMins. Where Detailed minutes summarize each discussion, Ultra Detailed minutes give near-verbatim coverage of every speaker, written one agenda item at a time.

Ultra Detailed is in beta, and it is free while in beta. In the app it is labeled Ultra Detailed [BETA]. It is included in the free trial. If your organization has subscribed and you don't see it, email info@munimins.com and we will turn it on.

When to Use It

Choose Ultra Detailed when the record needs to show who said what, close to how they said it: a contested hearing, a long deliberation, or a meeting the board expects to refer back to. For routine meetings, Standard or Detailed is usually the better fit. See Understanding Detail Levels for the other levels.

What It Needs: Trained Voice Profiles

Because Ultra Detailed minutes attribute nearly everything that is said, MuniMins has to know who is speaking. The option appears for a board only when every active member of that board has a trained voice profile.

A voice profile is trained as the member is identified in meetings, usually after about three meetings. Until then, the upload page shows a note under the detail level naming the members whose profiles are still building and how far along each one is (for example, Jane Smith (1/3)), with a Manage voice profiles link to the board's member page.

For more on voice profiles, see Voice Profile FAQ and Speaker Training & Identification.

Choosing Ultra Detailed When You Upload

  1. On the upload page, choose the board.
  2. Open the Minutes Detail Level drop-down. If the board is ready, Ultra Detailed [BETA] is the last choice.
  3. Submit the recording as usual.

If the choice isn't there, the board's voice profiles are not all trained yet. Upload at Standard or Detailed for now. You can regenerate at Ultra Detailed later.

Regenerating Existing Minutes at Ultra Detailed

You can also move existing minutes up to Ultra Detailed. On the minutes page, go to the Editorial Notes & Regeneration section, choose Ultra Detailed [BETA] in the Detail Level drop-down and click Regenerate Minutes.

For regeneration, the option is available when the board's voice profiles are trained, or when every board member in that meeting has been identified on the minutes page. This means you can use Ultra Detailed on a single meeting before the board's profiles are fully trained: identify the remaining speakers, then regenerate. Until then, a note in the section tells you how many board members are still to be identified.

For some older minutes the drop-down also offers Ultra Detailed [BETA] — preserve motions, which rewrites the minutes but keeps every motion exactly as it reads now. See Regenerating Minutes for how regeneration works.

Processing Time

Ultra Detailed minutes take longer to generate, typically two to four times the normal processing time. While they are being written, the processing queue shows the meeting as Processing Ultra.

Where Ultra Detailed Is Not Offered

Recordings sent from the MuniMins Recorder app cannot start at Ultra Detailed, and it cannot be set as the default detail level for Zoom recordings. In both cases, regenerate the finished minutes at Ultra Detailed.