For MuniMins to fully understand your meeting you must enter the full roster of board members. When MuniMins generates minutes, it uses your member roster to attribute motions, record votes, and fill in the roll call with both those in attendance and misssing members.
Add the members
- Click Members in the sidebar, or click Members next to your board on the Boards page.
- Select the board you just created from the dropdown at the top of the page (if it isn't already selected).
- For each voting member of the board:
- Enter the member's full name (first and last, spelled the way you want it to appear in minutes).
- Select their role from the Role dropdown — Chair, Vice Chair, Member, Clerk, Alternate and so on.
- Click Add Member.
Repeat for each voting member of the board. If a board has five voting members, you'll add five member records.
How do alternates work?
Different towns have different policies, but generally alternate, or associate, members are members of a board that only vote if a "full member" is missing. MuniMins won't count the votes of alternate members unless the Chair declares that they will be a voting member for that meeting. See MuniMins Guidelines for the Chair.
What about non-voting attendees?
Skip them for now. People like the Town Administrator, legal counsel, or department heads are participants, not board members. Participants are organization-wide and can attend any board's meetings. Adding them is optional for your first test run — you can come back after your first set of minutes is generated. See Members vs. Participants vs Guests for more detail.
Speaker training for members
Board members are eligible for speaker training so that MuniMins can learn to recognize their voice in future meetings.
Next step
Step 3: Upload Your First Recording →